Attendance: All present

Budget Review: John Imbriaco

1. Bring receipts to meetings for reimbursement
2. 2010 Budget Revenue Projection ($27,500) based on membership of 500
3. Notices put in mailboxes today
4. Update of current expenses
5. Unanimous acceptance of Budget

Minutes: Mary McClellan — Unanimous acceptance of December 2, 2009 and December 16, 2009 Minutes

Beautification: Harding

1. Railroad ties need replacement in park $300 — unanimous approval
2. Park fence moved to Greenbrier property line by Weyerhauser — no cost
3. Occasional cut high grass around pond will be mentioned to Loomis
4. Will request volunteers to help maintain around pond
5. Exit from college to Glenburnie needs left lane designated left turn only letter has been sent to Dana Outlaw stating board has approved this
6. Contract maintenance (Loomis) cuts all grass
7. Islands need maintaining and residents have volunteered to do these

By-Laws/Civic/Drainage: Harding

1. Has 20 changes (small wordage) to bylaws from committee that board will address at a later meeting
2. Drainage only occurs in heavy rain— no true drainage problems in Greenbrier
3. Need a volunteer for Publicity Committee. McClellan will be assistant to Harding

Website: — John Imbriaco will be assistant website manager.

Welcome Committee: Harding: — Have two dozen volunteers who have packets they distribute to new residents. These include GPOA information. New GPOA members are invited on Jan 25, 2010 to his house to meet the members of this committee and see the work they do.

HOA Laison: Bob Griffin

1. Unanimous approval to scan HOA blank forms on computer — for future needs.
2. Unanimous approval for original house plans to be distributed to each individual homeowner for their use/storage/disposal. Not all houses have original plans; we can only distribute what we have.
3. During year we will scan and save what are critical records and eliminate non-critical records. Before disposal of anything, board will approve.
4. Unanimous approval for (up to) $500 to purchase a self-feeding scanner to begin this process. Process will probably take a year to complete — dependent on time constraints for GPOA board involvement. Will discuss each month as we proceed.

Finance Committee: — Will help with oversight of 2011 budget. Will discuss committee at later meeting.

Yard Sale Sign Committee: — Unanimous approval for Yard Sale Sign Committee to handle yard sale signs. When GPOA dues come scan for volunteers to do this. Will keep track of 3 days every 90 days for reference.

Membership Committee: — Unanimous approval for this new committee: Brenda and John Harding have been handling data. Volunteers will be given any letters from Board, will copy and distribute. Will save us $300 in postage each year.

Adjourn: — Unanimous motion to adjourn.

Mary McClellan, Secretary